June 13, 2013

Rockville Centre, New York

The Board of Trustees held a Public Briefing Session at 6:30 p.m. on the above date in the Mayor’s Office.

PRESENT: Mayor Francis X. Murray, Trustee Kevin R. Glynn, Edward J. Oppenheimer and Michael Sepe

ABSENT: Trustee Nancy Howard

ATTENDANCE: Approximately 1 person

ALSO PRESENT: Village Administrator Keith Spadaro, Village Attorney A. Thomas Levin, Deputy Village Administrator Finance/Comptroller Michael Schussheim, Secretary to Board Gwynne Feiner

On motion of Trustee Oppenheimer, duly seconded by Trustee Sepe and carried by a vote of four in favor and none opposed, the Board voted to approve the professional services contract with Leonard J. Strandberg & Associates Consulting Engineers and Surveyors at a cost not to exceed $25,000-.

On motion of Trustee Oppenheimer, duly seconded by Trustee Glynn and carried by a vote of four in favor and none opposed, the Board voted to approve the FY2013 General Fund budget modification of $165,000- necessary due to emergency tree removal that was recently performed adjacent to Skelos Field. This modification will ensure that the Parks Department has an adequate appropriation to pay for the work that was performed through May 16.

To:        7110.484          Parks Department         $ 165,000

                              Total                      $ 165,000

From:    3120.7230         Police Department         $  22,500

            3410.410          Fire Department               12,500

            8160.484          Refuse Collection             25,000

 907001.474          Professional Services        105,000

                              Total                 $ 165,000

Village Administrator Spadaro advised that properly advertised Bid No. 1316W(739) to supply and install water main replacement at various locations for the Village of Rockville Centre Water Department had been opened on June 6, 2013 with the following results:

BIDDERS QUOTED PRICE

A.I.I. ALLEN INDUSTRIES, INC. $1,537,270.00

MERRICK UTILITY $1,682,375.00

ELMORE ASSOCIATES $1,696,500.00

BANCKER $1,799,475.00

ROY WASNER $1,997,755.00

June 13, 2013

Rockville Centre, New York

On motion of Trustee Oppenheimer, duly seconded by Trustee Glynn and carried by a vote of four in favor and none opposed, the Board awarded the bid to the lowest responsible bidder substantially meeting all required specifications, namely A.I.I. Allen Industries, Inc., for the base of $1,537,270.00 plus $64,000.00, for any potential increases in quantities, for a total expenditure not to exceed $1,601,270.00.

On motion of Trustee Oppenheimer, duly seconded by Trustee Glynn and carried by a vote of four in favor and none opposed, the Board voted to convene in executive session at 6:45 p.m. to obtain legal advice and to discuss pending litigation.

PRESENT: Mayor Francis X. Murray, Trustee Kevin R. Glynn, Edward J. Oppenheimer and Michael Sepe

ABSENT: Trustee Nancy Howard

ALSO PRESENT: Village Administrator Keith Spadaro, Village Attorney A. Thomas Levin, Deputy Village Administrator Finance/Comptroller Michael Schussheim

On motion of Trustee Oppenheimer, duly seconded by Trustee Glynn and carried by a vote of four in favor and none opposed, the Board voted to return to Public Briefing Session at 7:03 p.m.

On a motion of Trustee Oppenheimer, duly seconded by Trustee Glynn and carried by a vote of in favor and none opposed, the Board voted to amend the resolution adopted on May 9, 2013 as follows: full-time employees (managerial and confidential employees) who are not members of the collective bargaining unit shall receive the following salary adjustments – all full-time employees who currently work under the above noted classification and who were employed by the Village on June 1, 2010 will receive a single cash payment equivalent to 3.0% of their May 31, 2009 annual salary. This single cash payment will not become a part of any employee’s annual salary.

Furthermore, all such full-time employees who currently work under the above noted classification will receive a 3.0% salary adjustment on their May 31, 2012 annual salary retroactive to June 1, 2012.

All such full-time employees who currently work under the above noted classification will receive an additional 3.0% salary adjustment on their May 31, 2013 annual salary effective June 1, 2013.

Full-time employees who qualify for the above who were non-active as of May 9, 2013 but who were active June 1, 2012 will receive pro-rated salary adjustments predicated on their date of departure from Village employment.

On motion of Trustee Oppenheimer, duly seconded by Trustee Sepe and carried by a vote of four in favor and none opposed, the Board voted to return to Executive Session at 7:10 p.m. to continue discussions of legal advice and pending litigation.

June 13, 2013

Rockville Centre, NY

On motion of Trustee Glynn, duly seconded by Trustee Sepe and carried by a vote of four in favor and none opposed, the Board voted to return to Public Briefing Session and adjourn the meeting at 7:30 p.m.

June 24, 2013

Rockville Centre, NY

The Board of Trustees held a Special Meeting at 7:00 p.m. on the above date in the Court Room.

PRESENT: Mayor Francis X. Murray, Trustee Nancy Howard, Edward J. Oppenheimer and Michael Sepe

ABSENT: Trustee Kevin R. Glynn

ALSO PRESENT: Village Attorney A. Thomas Levin, Superintendent of Buildings Daniel Casella, Police Commissioner Charles Gennario, Secretary to Board Gwynne Feiner

ATTENDANCE: Approximately 4 people

Trustee Sepe led the Pledge of Allegiance.

At the request of the Mayor, Village Attorney Levin opened the Public Hearing on Proposed Bill 1302 a local law amending the Code of the Village of Rockville Centre, to prohibit the establishment of new boarding houses, rooming houses or lodging houses and to regulate existing boarding houses, rooming houses or lodging houses.

The Mayor asked for comments from the Board and the public. For a verbatim record of the Public Hearing please refer to the DVD.

On a motion of Trustee Howard, duly seconded by Trustee Sepe and carried by a vote of four in favor and none opposed, the Board voted to close the Public Hearing.

On motion of Trustee Sepe, duly seconded by Trustee Howard and carried by a vote of four in favor and none opposed, the Board voted to approve proposed bill RVC 1302 as local law 3-2013.

On motion of Trustee Oppenheimer, duly seconded by Trustee Sepe and carried by a vote of four in favor and none opposed, the Board voted to approve the following Resolution for registration under the Uniform Notice of Claim Act.

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Whereas, the New York State Uniform Notice of Claim Act (“Act”), effective on June 15, 2013, requires all municipal corporations subject to that law to file with the New York Department of State a certificate that (a) designates the New York Secretary of State as the village’s agent for service of notices of claim, and (b) provides the name and address of an officer, person, or designee, nominee or other agent-in-fact to which the Secretary of State will forward any notices of claim, and

Whereas, the Board of Trustees wishes to provide for, or ratify, the Village’s compliance with such requirements;

Now, therefore, be it

RESOLVED, that the Village Board of Trustees hereby designates the New York Secretary of State as the Village’s agent for service of notices of claim pursuant to the Act; and it is further

June 24, 2013

Rockville Centre, NY

RESOLVED, that the Village hereby designates the Village Administrator/Village Clerk, at the Village office address, as the officer to whom the Secretary of State shall forward any notices of claim; and it is further

RESOLVED, that the Village Administrator is authorized to complete and file, and amend, such registration forms as may be required by the Secretary of State to make such registration, and to amend such registration in the event of any change in the identity of the Village Administrator or Village address (including email address) in the future.

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On motion of Trustee Oppenheimer, duly seconded by Trustee Howard and carried by a vote of four in favor and none opposed, the Board voted to convene in Executive Session at 7:15 p.m. to discuss pending or prospective litigation and to obtain legal advice from counsel.

PRESENT: Mayor Francis X. Murray, Trustee Nancy Howard, Edward J. Oppenheimer and Michael Sepe

ABSENT: Trustee Kevin R. Glynn

ALSO PRESENT: Village Attorney A. Thomas Levin

The Board discussed various legal matters with counsel.

The Board discussed a recommendation from Claims Service Bureau for settlement of claims by Tracy Ann Scott. On motion of Trustee Oppenheimer, duly seconded by Trustee Howard and carried by a vote of four in favor and none opposed, the Board approved the recommendation and authorized the recommended settlement.

On motion of Trustee Oppenheimer, duly seconded by Trustee Sepe and carried by a vote of four in favor and none opposed, the Board voted to adjourn the meeting at 7:40 p.m.

July 11, 2013

Rockville Centre, NY

The Board of Trustees held a Public Briefing Session at 6:05 p.m. on the above date in the Mayor’s Office.

PRESENT: Mayor Francis X. Murray, Trustee Nancy Howard, Edward J. Oppenheimer, Michael Sepe and Emilio F. Grillo

ALSO PRESENT: Village Administrator Keith Spadaro, Village Attorney A. Thomas Levin, Deputy Village Administrator Finance/ Comptroller Michael Schussheim, Deputy Clerk Treasurer Mary Schmeling, Police Commissioner Charles Gennario, Fire Chief John Thorp, Superintendent of Buildings Daniel Casella, IT Director John Peters, Superintendent of Public Works Harry Weed, Superintendent of Electric Paul Pallas, Superintendent of Recreation Anthony Brunetta, Director of Senior Services Chris O’Leary, Public Relations Counsel Julie Grilli, Secretary to Board Gwynne Feiner

ATTENDANCE: Approximately 3 people

The Board reviewed the Agenda for July 15, 2013 without taking any action.

On motion of Trustee Howard, duly seconded by Trustee Oppenheimer and unanimously carried, the Board voted to convene in executive session at 6:30 p.m. to discuss the hiring or firing of particular individuals and to obtain legal advice.

PRESENT: Mayor Francis X. Murray, Trustee Nancy Howard, Edward J. Oppenheimer, Michael Sepe and Emilio J. Grillo

ALSO PRESENT: Village Administrator Keith Spadaro, Village Attorney A. Thomas Levin, Deputy Village Administrator Finance/ Comptroller Michael Schussheim, Police Commissioner Charles Gennario, Superintendent of Public Works Harry Weed

On motion of Trustee Howard, duly seconded by Trustee Sepe and unanimously carried, the Board voted to return to Public Session at 7:52 p.m. and adjourn the meeting.

July 15, 2013

Rockville Centre, NY

The Regular Meeting of the Board of Trustees was held on the above date in Village Hall. Mayor Murray opened the meeting at 7:00 p.m.

PRESENT: Mayor Francis X. Murray, Trustee Nancy Howard, Edward J. Oppenheimer, Michael Sepe, and Emilio F. Grillo

ALSO PRESENT: Deputy Village Administrator Finance/ Comptroller Michael Schussheim, Police Lt. Ken Schaefer, Superintendent of Buildings Daniel Casella, Superintendent of Public Works Harry Weed, Superintendent of Electric Paul Pallas, Superintendent of Recreation Anthony Brunetta, Director of Senior Services Chris O’Leary, Assistant Director of Senior Services Wendy Weinstock, Director of Emergency Management Gary Kondor, Director of Community Development Kathleen Murray, Andy Robles EJG Strategic Partners, Secretary to Board Gwynne Feiner

ABSENT: Village Administrator Keith Spadaro, Village Attorney A. Thomas Levin

ATTENDANCE: Approximately 45 people

Trustee Grillo led the Pledge of Allegiance.

Mayor Murray presented a Proclamation to Rebecca Tolan. Miss Tolan, a lifeguard, saved the life of Rockville Centre resident, Mary Dowd while swimming in the ocean at Atlantic Beach.

Trustee Grillo presented Congratulations certificates to the Rockville Centre Rockets 8^th Grade Girls Team. The team won the 2013 Long Island Senior Girls Youth Lacrosse League Championship.

The Mayor requested that Special Public Comment be moved to the end of the meeting for tonight’s meeting. On motion of Trustee Oppenheimer, duly seconded by Trustee Howard and unanimously carried, the Board approved said change.

The Mayor appointed Jean Pierre Hourani as an Alternate Member of the Planning Board. On motion of Trustee Howard, duly seconded by Trustee Sepe and unanimously carried, the Board approved said appointment.

ACB Case #13-2013 Sila and Kevin Bendowski 30 Fenway

Building Superintendent Dan Casella introduced Bob Powell, Architect for Mr. and Mrs. Bendowski of 30 Fenway. Mr. Powell indicated that the owner is seeking to construct a one story rear addition, a second story side addition and a second story front addition. Mr. Powell presented the plans to the Board for their review and questions.

After hearing all persons who wished to be heard, on motion of Trustee Howard, duly seconded by Trustee Oppenheimer and unanimously carried, the Board voted to close the Public Hearing with respect to 30 Fenway.

For details of the comments and discussions from the Board and public please refer to the DVD.

July 15, 2013

Rockville Centre, New York

On motion of Trustee Sepe, duly seconded by Trustee Oppenheimer and unanimously carried by, the Board voted to approve the Exterior Design Review Case # 13-2013, 30 Fenway.

ACB Case #14-2013 Joe Boyne, Jr. 215 Harvard Ave.

Building Superintendent Dan Casella introduced Denise Bradley, Architect for Mr. Boyne owner of 215 Harvard Ave. Ms. Bradley indicated that the owner is seeking to construct one and two story additions and extensive interior alterations for a single family dwelling. Ms. Bradley presented the plans to the Board for their review and questions.

After hearing all persons who wished to be heard, on motion of Trustee Howard, duly seconded by Trustee Oppenheimer and unanimously carried, the Board voted to close the Public Hearing with respect to 215 Harvard Ave.

For details of the comments and discussions from the Board and public please refer to the DVD.

On motion of Trustee Sepe, duly seconded by Trustee Oppenheimer and unanimously carried, the Board voted to approve the Exterior Design Review Case # 14-2013, 215 Harvard Ave.

ACB Case #15-2013 Mike Vignola 12 Rutland Ave.

Building Superintendent Dan Casella introduced Denise Bradley, Architect for Mr. Vignola owner of 12 Rutland Ave. Ms. Bradley indicated that the owner is seeking to replace the roof, add partial second floor and extensive interior alterations for a single family dwelling. Ms. Bradley presented the plans to the Board for their review and questions.

After hearing all persons who wished to be heard, on motion of Trustee Oppenheimer, duly seconded by Trustee Howard and unanimously carried, the Board voted to close the Public Hearing with respect to 12 Rutland Ave.

For details of the comments and discussions from the Board and public please refer to the DVD.

On motion of Trustee Sepe, duly seconded by Trustee Howard and unanimously carried, the Board voted to approve the Exterior Design Review Case # 15-2013, 12 Rutland Ave.

On motion of Trustee Grillo, duly seconded by Trustee Sepe and unanimously carried, the Board voted to approve the $20,000- grant contract with Nassau County for upgrades to Phillips House.

On motion of Trustee Howard, duly seconded by Trustee Oppenheimer and unanimously carried, the Board voted to approve the $500,000- grant contract with New York State Office of Parks, Recreation, and Historic Preservation for renovation of Centennial Park.

July 15, 2013

Rockville Centre, New York

On motion of Trustee Oppenheimer, duly seconded by Trustee Sepe and unanimously carried, the Board voted to approve the attendance of Lt. Ken Schaefer and Lt. Jim Vafeades at the FBINAA NYS Chapter 2013 Training Conference in Cortland, NY from 8-11-13 thru 8-14-13 at a cost of $1,800.00-.

On motion of Trustee Oppenheimer, duly seconded by Trustee Grillo and unanimously carried, the Board voted to approve the attendance of Commissioner Charles Gennario at the NYS Association of Chiefs of Police Annual Training Conference in Lake Placid, NY from 7-21-13 thru 7-24-13 at a cost of $830-.

On motion of Trustee Oppenheimer, duly seconded by Trustee Howard and unanimously carried, the Board voted to approve the Technical Services Agreement with C3-Ilex, LLC for maintenance of the Supervisory Control and Data Acquisition(SCADA)System at a cost of $11,700-.

On motion of Trustee Oppenheimer, duly seconded by Trustee Howard and unanimously carried, the Board voted to approve the following Resolution authorizing designation of publications for Legal Notices.

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Whereas, each year the Village of Rockville Centre incurs substantial expenses for the publication of various legal notices required by federal and/or State law; and

Whereas, various federal and State laws which requires such publications also specify the qualifications and characteristics of the newspapers in which such notices are required to be published; and

Whereas, in the interest of exploring a reduction of its costs, the Village has conducted a study of the relative costs of publishing some or all of those notices in different publications; and

Whereas, the Village has ascertain from such study and from evaluation of the various newspapers which would satisfy the aforesaid legal requirements for publication; and

Whereas, the Village has concluded that revision to its past practices with respect to publication of such notices can result in a substantial savings to the taxpayers of the Village; and

Whereas, the Village wishes to provide reasonable assurance that notices will be available to the persons and entities likely to be interested in the particular notices,

Now, therefore, be it

RESOLVED, that the Board of Trustees hereby rescinds any prior designation of an official newspaper for the Village of Rockville Centre; and it is further

RESOLVED, that the Board of Trustees hereby designates the Long Island Business News for publication of those notices which the Village is required pursuant to any law, rule or regulation to publish or which the Village elects to publish with respect to purchase of goods, equipment and/or services, or the performance of public works, and in particular but without limitation, those notices which the Village is required to publish pursuant to New York General Municipal Law Article 5-A; and it is further

July 15, 2013

Rockville Centre, NY

RESOLVED, that the Board of Trustees hereby designates the Rockville Centre Herald for publication of all other legal notices which the Village is required by any law, rule or regulation to publish, including, without limitation, notices of meetings or hearings to be held by the Board of Trustees, Zoning Board of Appeals and/or Planning Board, and notices with respect to property assessments or levy and/or collection of taxes or the Village tentative or final budget; and it is further

RESOLVED, that the foregoing designations shall not preclude the Board of Trustees from designating any other or different or additional method or place of publication of notices in any particular instance as the Board may determine by resolution; and it is further

RESOLVED, that the foregoing designations shall remain in effect until revised or amended by subsequent resolution of the Board of Trustees; and it is further

RESOLVED, that wherever practicable to do so, and whether or not required by law to do so, the Village will make best efforts to place all legal notices on the Village website where they shall be publicly available.

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On motion of Trustee Howard, duly seconded by Trustee Oppenheimer and unanimously carried, the Board voted to approve the following minutes:

Briefing Session ------------- May 30, 2013

Executive Session ------------ May 30, 2013

Board Meeting ---------------- June 03, 2013

Organizational Meeting ------- July 01, 2013

Deputy Village Administrator Schussheim advised that properly advertised Bid No. 1401FD1(742) Lease of (1) Chevrolet Suburban 4x4 Vehicle or Equivalent had been opened on June 27, 2013 with the following results:

Vendor Price per month for 60 months

Merchants Automative Group $496.00

Hoselton Chevrolet $546.16

The following companies did not respond: Cars Unlimited of Suffolk, Faulkner Automotive Rentals, Joe Basil Chevrolet, Paul Conte Chevrolet and Van Bortel Ford, Inc.

On motion of Trustee Oppenheimer, duly seconded by Trustee Grillo and unanimously carried, the Board voted to confirm the award to the lowest responsible bidder substantially meeting all required specifications, namely Merchants Automotive Group, for a total expenditure not to exceed $29,760-.

Deputy Village Administrator Schussheim advised that properly advertised Bid No. 1316DPW(740) to purchase Various Turf Grooming Equipment, for the Village of Rockville Centre Department of Parks, had been opened on June 7, 2013 with the following results:

July 15, 2013

Rockville Centre, NY

The following companies did not respond: All Island Equipment, Chief Equipment, MTE Turf Equipment and Storr Tractors.

On motion of Trustee Grillo, duly seconded by Trustee Oppenheimer and unanimously approved, the Board voted to award the bid to the lowest responsible bidder substantially meeting all required specification, namely Malvese Equipment Co. Inc., for a total expenditure not to exceed $67,878-.

Deputy Village Administrator Schussheim advised that properly advertised Bid No. 1316el(738) for the purchase and delivery of US #2 Fuel for the Village of Rockville Centre Power Plant for a three year period- July 15, 2013 – July 15, 2016 had been opened on May 30, 2013 with the following results:

Option #1 Option #2

Fungible Fuel Oil Fungible Ultra

40 Cetane Low Sulfur Diesel

Firm Escalation Firm Escalation

Price Price Price Price

Petroleum Traders Corp. NB (+).0420*/Delivered NB (+).0420*/Delivered

Sprauge Operating Res. NB NB NB (+).1147*/Delivered

United Metro Energy Corp. NB NB NB (+).1935*/Delivered

*Escalation prices are in addition to Journal of Commerce published daily number.

The following company did not respond: Hess Corporation.

On motion of Trustee Oppenheimer, duly seconded by Trustee Howard and unanimously carried, the Board voted to award the lowest responsible bidder substantially meeting all required specifications, namely Petroleum Traders Corporation, for the escalation price of (+) .0420* for Option #1 and Option #2, for a total estimated three year expenditure not to exceed $2,000,000-.

Deputy Village Administrator Schussheim announced that the Fire Department had submitted a report regarding changes in department membership as of June 18, 2013. Ryan Sullivan joined Woodland Engine Company No. 4. Total membership is 336 members.

On motion of Trustee Oppenheimer, duly seconded by Trustee Howard and unanimously carried, the Board voted to approve the Fire Department Membership Report.

July 15, 2013

Rockville Centre, New York

This concluded the business portion of the meeting. For a verbatim record, and for the special comment period, please refer to the DVD.

On motion of Trustee Howard, duly seconded by Trustee Oppenheimer and unanimously carried, the Board voted to adjourn the meeting at 8:50 p.m. and to convene in executive session to discuss personnel matters.

On motion of Trustee Howard, duly seconded by Trustee Oppenheimer and unanimously carried, the Board voted to return to public briefing and adjourn the meeting at 9:50 p.m.

___________________________

Keith Spadaro

Village Administrator

KS/gf